Keeping Construction Administration Records (CE) (PjM)

When done successfully on a project of any size, a sizeable number of construction administration records will have been generated, during the last phase of an architect’s work on a project. A system to archive them for easy retrieval may be required.

As a project administrator, an architect will need to keep accurate and compete records of the many aspects of the project, entrusted to their professional care. These are not only a valuable source of information during the project progress, to answer questions arising from either the owner or the contractor. They are also invaluable should any questions later arise, that may need to be resolved through mediation, arbitration, or litigation.

These will be the records which track many of the responsibilities of the architect, during the construction administration phase of their work. They will also hopefully be recording a job well done.

Upon successful completion of this module, the student will be able to:

• Identify the major administrative duties the architect performs during construction.
• Discuss the importance of agendas and meeting minutes
• Examine the primary documents used to record changes during construction.
• Explain the different documents required to be kept on-site by the contractor.
• Recognize the different submittals a contractor must make to the architect, and how to process them.
• Determine the proper paperwork to be used with payment applications.

Paul Spite, BS, BA
AFD Consulting, Founder and Principal

Paul is a Registered Architect with over forty years of experience, a course developer and has been a teacher in multiple venues in the past. He is also a writer in many venues, having developed many studies, a few published articles, numerous short stories, multiple screenplays, two non-fiction manuals for church design and one novel. More to the focus of this endeavor, Paul has also created presentations for twenty-six lunch and learn presentations for building material manufacturers, webinars covering the subjects of Aging-in-Place and Architectural Acoustics and eleven distance learning courses for architects, engineers and contractors. As he nears retirement from managing his small architectural practice, Paul hopes to focus even more of his energy on teaching and on course development.